Warehouse Manager

Position Title:                          Warehouse Manager
Department:                            State-owned Corporation of ARZAQ
Grade:                                       5
Number of Positions:             1
Position Code:                         ARZAQ-1404-104
Monthly Salary:                      According to the company’s salary scale
Position Location:                  Kabul
Reporting To:                          Services Directorate
Supervising:                           Subordinate Staff
Post Announcement Date:  18/09/1404
Application Deadline:           07/10/1404

Objective (Summary of Duties):

To manage and control related operations to ensure proper recording and handling of consumable and non-consumable items, compliance with documentation, balance of stock, and execution of material transfers.

Responsibilities and Competencies:

Technical Duties:

1. Prepare monthly, quarterly, and annual work plans in accordance with the directorate’s work plan to achieve the department’s objectives.
2. Ensure proper storage and maintenance of assets and materials according to warehouse norms to prevent loss.
3. Control the compliance of warehouse inventory documents with stock registration and ownership cards within the depot to ensure transparency.
4. Ensure balance and reconciliation of remaining stocks between trusted personnel and the office with the depot records.
5. Prevent duplicate distribution of similar items to a single person in branches.
6. Manage internal movement of goods within the depot according to item specifications and warehouse regulations.
7. Execute registration of purchased items and prepare inventories and distribution cards (A & B) for process transparency.
8. Supervise and prepare stock registration and ownership cards.
9. Supervise and prepare usage records for items by employees, trusted personnel, and staff to ensure item availability.
10. Track and review inventory documents and items allocated to users to confirm availability.
11. Record and provide reports on assets and non-consumable items for relevant authorities.
12. Supervise and prepare forms (FS-5, FS-4, FS-8, FS-9, etc.) to ensure proper settlement of materials.
13. Prepare forms (FS-1, FS-2, FS-3) for auctioning and transfer of inactive items to prevent unnecessary stock accumulation.
14. Distribute purchased items such as oils, stationery, furniture, etc., to relevant offices and trusted personnel.
15. Assess and calculate documents for consumable materials.
16. Collect accounts of furniture, furnishings, and stationery.
17. Evaluate material consumption according to procured items.
18. Inspect warehouses and stockpiles held by trusted personnel.

Managerial Duties:

1. Prepare proposals for inventory committees and pricing of stock items as needed.
2. Draft letters, proposals, and send them to relevant authorities for action.
3. Prepare and present weekly, monthly, quarterly, annual, and ad-hoc reports on directorate activities and achievements.
4. Receive and distribute purchased items to requesting branches.
5. Guide, supervise, and manage the office and subordinate staff.
6. Organize filing systems in the office and on the computer.
7. Maintain reports and other documents belonging to the office.
8. Perform other duties assigned by authorized authorities in accordance with laws, regulations, and departmental objectives.

Coordination Duties:

1. Ensure communication and coordination with relevant branches to prepare lists of required items according to consumption charts.
2. Coordinate with other related sections to facilitate better material accounting.
3. Evaluate material consumption according to procured items.
4. Inspect warehouses and stockpiles held by trusted personnel.

Education, Experience, and Required Skills:

Educational Qualification:

• Minimum Bachelor’s degree in Finance & Banking, Economics, Business Administration, Public Administration, or related fields. A Master’s degree related to the position is preferred.

Required Experience:

• Bachelor’s: Minimum 2–3 years of relevant experience.
• Master’s: Minimum 1–2 years of relevant experience.

Other Skills (Short Courses, In-service Trainings, etc.):

• Proficient in written and spoken national languages (Pashto and Dari) and familiarity with English.
• Proficient in computer applications (MS Office, Outlook, QuickBooks, and other office software).
• Managerial and financial skills.
• Full knowledge of national laws (Labor Law, Public Company Law, Tax Laws, Arzaq Company Statutes, etc.).
• Ability to establish professional relations with government and non-government offices.
• Strong communication and comprehension skills.

Application Instructions:

• Interested and qualified candidates can submit their CVs via email to the HR Directorate of Arzaq Company at jobs@arzaq.gov.af, clearly mentioning the position title and position code in the subject line, by 07/10/1404.
• Note: Only shortlisted candidates will be contacted.
• For further information, call the HR Directorate at 020-2500043.

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